Graduate Research Fellowship - Information

Please read the instructions below, then follow the link at the bottom to submit your application for the Graduate Studies Fellowship Award.
The Graduate Research Fellowship (GRF) is a university award sponsored by Graduate Studies, and is designed to support innovative research and creative works conducted by graduate students under the guidance of faculty advisors. Twenty-five to thirty GRF awards will be offered each year. The level of support is $5,000, $10,000, or $15,000 for one year. This flexibility allows you to choose an appropriate level of support after consultation with your faculty advisor.
Objective: To enable graduate students to enhance, enrich, or enlarge their research/creative works beyond normal expectations by incorporating an extra dimension into their learning experiences that deepens their knowledge and appreciation of their disciplines.

Funding Stipulation: The funds are to be used to support research/creative works that would be unfunded otherwise (including enhancements to currently funded projects). Graduate Studies will confirm compliance with this criterion before the funds are granted.

Presentation Commitment: Awardees must agree to present their results in a forum established by Graduate Studies, and to provide a written report to Graduate Studies that describes the results of their project.


1. Eligibility Criteria

The awards are directed to all matriculated graduate students who plan to conduct research under the direct supervision and advice of a BYU faculty member. Those working toward doctoral degrees are eligible if they have completed at least one year of their PhD program by Fall semester. Master's degree candidates must have been matriculated in their programs on or before Fall semester 2017.


Recipients must:

  • Be in good academic standing and making satisfactory progress – be under the guidance of a faculty advisor.
  • Have at least one full year of academic study remaining.


2. Application Guidelines

The application deadline is February 1, 2017 5:00 pm (MST). The following information must be supplied (late applications and applications that deviate in any way from the following guidelines will be rejected without review).
In your application you will be expected to provide:
  • Matriculation details.
  • Advisor information.

- Chair of advisory committee if the degree requires a thesis or dissertation

- Faculty member who will supervise the research if the degree does not involve a thesis or dissertation

  • Recommender Information.
  • An Abstract (900 character maximum) A brief summary to help the reader quickly ascertain the purpose of the proposal.
  • A Research Proposal.

Proposal Instructions


The proposal will include several sections described below, but must be submitted as a single PDF file.


Writing style: avoid, or at least minimize, technical jargon, complicated technical definitions, and other material that would be meaningful only to a specialist in your subdiscipline. Use language that is accessible to reviewers outside your discipline.


Your proposal must be:

  • 12 pt. font 
  • Single or double spaced
  • 1 inch margins
  • PDF format only

Your proposal must include the following with clear section headings and each section beginning on a new page:

  1. Proposal Body: Maximum of 3 pages allowed. An excess of 3 pages will disqualify your proposal. Content should define the purpose, methodology, and expected results.
    • OPTIONAL: Your proposal may include an “Appendices” section in addition to and following your “Proposal Body” section. If you choose to include an appendices it must be no more than 2 pages, contain a separate section heading, and begin on a separate page from your “Proposal Body” section. It should be placed after the Proposal Body and before the Curriculum Vitae.

  2. Curriculum Vitae: Describes student accomplishments, education, and aspirations.
  3. Academic Merit Statement: Maximum of 300 words. An excess of 300 words will disqualify your proposal.
    • Explain the importance of the proposed activity to advancing knowledge and understanding.
    • Describe the extent to which the proposal suggests and explores creative and original concepts.
  4. Budget: describe in detail how you intend to use the funds.

Budget Instructions

Approved uses for the budget include:
  • Tuition, fees, and supplies
  • Living expenses
  • Materials used for research (these will become the property of the student)
  • Travel
  • Conference fees
  • Data collection and language translation (if this requires paying third parties, please contact regulation accounting for instructions)
  • Any other academic related expenses

Non approved use of funds include:

  • Luxury items
  • Entertainment
  • Other non-academic purposes
Failure to comply with any of the above requirements will result in disqualification of your proposal and fellowship application.

Letters of recommendation

  • The applicant’s advisor must provide a letter of support that describes the capability of the student to generate creative and original scholarship and an assessment of the significance of the proposed project. The letter should indicate how the student’s proposal fits into the advisor’s scholarly interests.
  • Letters of recommendation must be provided by two additional BYU faculty members or other qualified individuals who are familiar with the applicant’s interests and capabilities.
On the online form the applicant answers questions, identifies the advisor as well as others who will submit letters of reference, and uploads the actual proposal. Once the application is submitted, the applicant cannot make any changes.
Note: After the applicant submits the application the recommenders will receive an email requesting their recommendation. The applicant will receive a confirmation of the recommenders' submissions by email upon their submission. Any optional letters of recommendation must be attached to the application by the recommenders. Questions regarding the online application process, e-mail:

Due dates

Student application: February 1, 2017 by 5:00 pm (MST)
Recommender form: February 10, 2017 by 5:00 pm (MST)

3. Evaluation and Award Information

GRF proposals will be reviewed by two different faculty members from the student's home college and one faculty member from a different college.

  • In-college reviews (0 - 33 points for each reviewer)
    • Satifies the objective: (0 - 12)
    • Significance to the discipline as a contribution: (0 - 7)
    • Creativity and originality: (0 - 7)
    • Appropriateness of the methodology: (0 - 7)
  • Non-college review (0 - 34 points)
    • Satifies the objective: (0 - 12)
    • Language and style is accessible to non-experts: (0 - 11)
    • Clarity, coherence, concision, and grammatical correctness: (0 - 11)
  • The student's score is the total of the three reviews (0 - 100 points)

For a score to be accepted by Graduate Studies, the reviewer must discuss the reason for granting the score (especially for very high or very low scores).


Office Hours

Mon-Fri 8 am - 5 pm

Closed: Tue, Thur 11 am -12 pm 


Please call (801) 422-4091 in advance to schedule appointments with specific office employees


Drop Box: ASB Information Desk, Monday – Friday, 7 am – 6 pm


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